Welcome to the MyU3A Network

MyU3A is the State-of-the-Art way to manage your U3A.

Features:

• On line Member Services
• On Line Class Management for Tutors
• On Line comprehensive Administration Management
• Optional on line payment of membership fees
• Extensive email services and information distribution
• Works on Desktops, laptops, tablets, surfaces and smartphones
• A simple browser is the only software required on-site - and it's FREE
• Minimal computer expertise required
• MyU3A is configurable to accommodate your U3A with hundreds of switchable options.

About Browsers

MyU3A will operate effectively on Desktops, laptops, notebooks, tablets, smart phones and surfaces.

Most MyU3A components will work effectively on any platform and with almost any of the usual browsers. However problems on Windows platforms may be experienced on earlier versions of Internet Explorer (prior to version 9). If you have problems, download the free Firefox (recommended) or Google Chrome browser, use it instead and the problems will disappear.

Overview of MyU3A

Most U3As will already be using one of the commercially available financial packages to manage and report the General Ledger processes, so these functions are not included in MyU3A, although MyU3A has the neccessary interfaces to these processes.

With the General Ledger processes excepted, Myu3a incorporates all the business and information processes which enable the complete management of the administration your U3A.

Interface with your Website

When you are ready to open the system to members you can set up links in your own website for people to access MyU3a. You might like to put in the following links:

Member Login for members to log in, maintain their personal details and password. They login with their member ID and password. When you are ready we can send out the id and password to each member with an email address. Members without an email address cannot access MyU3A online.

Join Now to enable new members to join online.

Tutor Login for Tutors and other designated leaders to log in with their personal Id to look at details of the classes for which they are a leader. This gives them access to the roll marking, including withdrawal of members from the class, attendance report, class members’ emergency contact details and any recorded health issues and the Students list and Wait List, if any. Optionally (we do not recommend this), the tutor can also admit members to the class.

Some U3As also set up a link to the Practise database to enable members to try out something they are unsure of without doing any damage to the Live database. (The Live database is copied to the Practise database during the backup processing each night.). The must be careful in making changes as these will be lost overnight and will not be applied to the live database. In particular if they pay via PayPal in the practise database the payment will go through but details will be lost overnight. (However, this can be remedied by the Treasurer downloading the PayPal reconciliation file and entering that into MyU3A via the PayPal Import app.)
We recommend that you do not include links to the Administration Apps on your website. The links should be given directly to any members authorised to access these and they should bookmark them or store an icon on their desktop.
We recommend that you do not include links to the Administration Apps on your website. The links should be given directly to any members authorised to access these and they should bookmark them or store an icon on their desktop.
Contact us when you are ready to do this and we will help you do so and also make a change to your MyU3A database to enable this to happen.

Getting Started

Your MyU3A has three databases:

• The Live database with your operational information;
• The Practise database used for training and trying out for the first time without affecting your operational information. This is overwritten each night with the information from your Live database.
• The Support database used by your support team member(s) for tracking down problems and trying out different configuration settings without disturbing either your operational information or people who may be using the Practise database.

The Temporary Index page

While you are getting going, your entry point is the index page containing the sample links to your Live database. This page is only used during setup. For routine use, these links are placed on your website to provide access to MyU3A which sits behind your web site.

The public Front end

• Click the day buttons to see what classes are available on that day, or the All Days button to get a complete list of classes in alphabetic Course sequence.
• Click the category buttons for a listing of classes in that category.
• Click Events this week to see what is happing during the next 7 days.

The private Back end (Administration)

• To access the general index page to all your databases, click Startup
• To access the Administration Apps on the Live Database, click Admin

A good place to start is by clicking Admin. Enter your password and click Next

The Administration Apps menu is displayed. Click each of the following buttons to see how each app is used.

	Initial Setup of your MyU3A database	Click Here
	MyU3A Setup	Click Here
	Transfer of Information between MyU3A and a local workstation	Click Here
	Membership and Renewals	Click Here
	Courses, Classes and enrolment	Click Here
	Business Objects and Processes	Click Here
	Information Apps	Click Here
	U3A Configuration Apps	Click Here
	Activity Tracking	Click Here
	Special Purpose Apps	Click Here
	The Email Distributer (omail)	Click Here
	General Upload	Click Here
Your office Workstations or home computer
	Workstation Setup	Click Here
	Starting Up	Click Here
	General Operation	Click Here

User Assistance

At the foot of the first page of process Apps there is a Help button. Right click on this and open the User Guide for that App in a new window. By resizing the User Guide window and the operational window then setting them side by side, you can read what to do while doing it.

For further assistance, contact the office

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Created: 10th May 2011     Modified:18th July, 2019

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